Safeguarding

Last updated: July 29, 2026

Safeguarding Policy

1. Policy Statement

Business Pros is committed to providing a safe, respectful, and inclusive environment for all employees, clients, contractors, visitors, apprentices, volunteers, and members of the public. We recognise our responsibility to safeguard children, young people, and adults at risk from abuse, neglect, exploitation, and harm.

We believe that safeguarding is everyone’s responsibility and are committed to promoting the welfare and wellbeing of everyone who engages with our organisation.

2. Purpose

This policy aims to:

  • Protect children and adults at risk who come into contact with Business Pros.

  • Ensure staff understand their safeguarding responsibilities.

  • Provide clear procedures for identifying and reporting safeguarding concerns.

  • Promote a culture where concerns can be raised without fear of retaliation.

3. Scope

This policy applies to:

  • All employees

  • Directors and managers

  • Contractors and consultants

  • Agency workers

  • Volunteers

  • Apprentices and work experience students

4. Definitions

Child: Any person under the age of 18.

Adult at Risk: An individual aged 18 or over who has care and support needs and may be unable to protect themselves from abuse or neglect.

5. Types of Abuse

Business Pros recognises the following forms of abuse:

  • Physical abuse

  • Emotional or psychological abuse

  • Sexual abuse

  • Financial or material abuse

  • Neglect

  • Domestic abuse

  • Modern slavery and exploitation

  • Discriminatory abuse

  • Online abuse

6. Responsibilities

Directors

The Directors are responsible for:

  • Promoting a safeguarding culture.

  • Ensuring appropriate policies and procedures are in place.

  • Reviewing safeguarding arrangements annually.

Managers

Managers will:

  • Ensure staff understand this policy.

  • Respond promptly to safeguarding concerns.

  • Maintain confidentiality where appropriate.

  • Escalate concerns to relevant authorities when necessary.

Employees

Every employee must:

  • Treat everyone with dignity and respect.

  • Remain alert to safeguarding concerns.

  • Report concerns immediately.

  • Cooperate with safeguarding investigations.

7. Reporting Concerns

If an employee believes that a child or adult at risk may be suffering abuse or neglect, they must:

  1. Ensure there is no immediate danger.

  2. Record factual information as soon as possible.

  3. Report concerns immediately to their line manager or the designated safeguarding lead.

  4. Where there is immediate risk of serious harm, contact the emergency services by calling 999.

  5. Follow any instructions provided by safeguarding authorities.

Employees should never investigate allegations themselves.

8. Confidentiality

Information relating to safeguarding concerns will only be shared on a need-to-know basis and in accordance with UK data protection legislation.

9. Recruitment

Where appropriate to the role, Business Pros will:

  • Obtain references.

  • Carry out identity verification.

  • Conduct Disclosure and Barring Service (DBS) checks where legally required or appropriate.

  • Provide safeguarding training during induction.

10. Training

Relevant employees will receive safeguarding awareness training appropriate to their responsibilities. Refresher training will be provided periodically.

11. Whistleblowing

Employees who raise genuine safeguarding concerns will be protected under the company’s Whistleblowing Policy. No individual will suffer detriment for reporting concerns made in good faith.

12. Monitoring and Review

This policy will be reviewed annually or sooner if there are changes to legislation, guidance, or organisational practices.

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